St. David's Center for Child & Family Development logo

Company Profile

Minnetonka, Minnesota
United States

Job Profile

Job Category:
Administrative - Support Services
Position type:
Part Time
Zip Code:
Reference number:
Job Id #:
Date Posted:
March 15, 2018

Medical Records Administrative Assistant

Job Description:

Position Overview: This individual serves a key role in the support for our medical records and intake and reception processes.  This involves data entry support, auditing, and compliance maintenance of our medical records. It also includes the development and maintenance of our referral and client databases, and various projects focused on our intake engagement initiatives.

As a member of the AHIM (Admissions & Health Information Management) team this individual must be detail-oriented, able to meet deadlines, and possess strong organizational and communication skills. 
Responsibilities include:
  • Partners with Medical Records and Compliance Analyst in all duties related to medical records and compliance to ensure communication around process updates/changes, policy requirements, chart audit results, and program/client requests.
  • Conducts monthly file audits for identified programs ensuring that the medical record content adheres to established standards.
  • Completes chart set-ups for identified programs confirming that all required paperwork are present and the following the file organization outlined by the program.
  • Assists in the setup of Electronic Medical Records (EMR) and Practice Management (PM) systems for all of the organization’s program areas, including data entry and reporting.
  • Updates client waitlists, therapist schedules, room schedules, and completes necessary data entry for client discharges steps within various systems.
  • Partners with other agency leaders to assure alignment with St. David's Center values and regulatory requirements.
  • Supports business process and customer service related to the front desk reception roles as part of the coverage team.
  • Answers phones in a courteous and professional manner and forwards calls to the appropriate person and department.
  • Engages all visitors and staff on behalf of St. David's Center by acknowledging, welcoming, and responding promptly and courteously to requests and inquiries.
This position offers the opportunity to work for an agency that is committed to inclusivity and diversity, employee wellness, the professional development of employees and the overall wellness of clients being served. St. David’s Center accomplishes these objectives through supportive & collaborative team environments, flexible work schedules and mission-inspired work.

20-25 hours per week.

Pay: DOQ. 

  • Associate or technical degree in a business or health-related discipline
  • Experience in customer service, data entry into computer systems
  • MS Office software applications.
  • Bachelor’s Degree
  • Experience in client intake procession, admissions or enrollment processing, EMR/PM systems to perform client intakes.
St. David's Center is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status or disability. 
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